How do I renew driver screening for an existing driver?

The §391.25 annual review is the recurring item. Once a year, the carrier pulls a fresh MVR on every active driver and a designated company reviewer writes a one-paragraph review note assessing whether the driver is qualified to keep operating. The MVR plus the review note both go in the §391.51 DQ file. The cadence can be anniversary-of-hire (cleanest) or fleet-wide quarterly (more practical for large fleets).

For CDL drivers, the §382.701(b) annual limited Clearinghouse query is a parallel annual obligation. The query is "limited" in that it returns only whether information exists - if any does, the carrier has 24 hours to obtain driver consent for a full query. Limited queries only require the driver's general written consent (one signature covers a multi-year window), not a per-query consent.

PSP and CDLIS are not on a fixed annual schedule. Pull PSP again if the carrier learns of a roadside event the driver didn't self-report, or if a customer/broker raises a concern. Pull CDLIS again if the carrier learns the driver may have surrendered or applied for a CDL in another state - for an existing employee, that's rare.

Medical certificate renewals are a separate cycle (driven by the medical examiner's certification - typically 12-24 months) and don't require an MVR pull. But every medical-certificate event should trigger a check that the driver's license remains in compliance with the medical-cert status reported to the state DMV.