IRP Recordkeeping

Definition

IRP recordkeeping is the carrier-side paperwork obligation under IRP §1015 to preserve enough evidence to reconstruct fleet miles by jurisdiction for the registration year plus three preceding years. Acceptable records include individual vehicle distance records (IVDRs) - driver trip sheets or ELD-generated state-line crossings - supplemented by fuel receipts and dispatch logs. Records must be maintained at the carrier's base of operations and produced on demand for an IRP audit. Inadequate records lead the auditor to assess fees using the highest jurisdiction rate as a punitive default. Modern ELDs that capture state-line crossings automatically simplify compliance dramatically; manual trip sheets still satisfy the rule when the data is consistent.