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For fleets

Form 2290 for multi-truck fleets

Reviewed by Korey Sharp-Paar · Updated

Fleets running 5 to 500 tractors file one consolidated Form 2290 per EIN every July with every taxable vehicle on the return. The whole roster is e-filed for a flat service fee per return, set by fleet size and transmitted to the IRS once we have checked it; amendments and VIN corrections add $45.

Why fleets file Form 2290

The federal Heavy Highway Vehicle Use Tax (HVUT) is reported on Form 2290 for every highway vehicle above 55,000 lbs taxable gross weight. The HVUT tax year runs July 1 through June 30. State DMVs require a stamped Schedule 1 before issuing IRP plates or annual registration, so the fleet's 2290 schedule is effectively the bottleneck for plate renewal across the whole roster.

For a 50-truck fleet running Class 8 tractors at 80,000 lbs over 5,000 miles each, the HVUT is $550 per truck - $27,500 total per year, paid to the IRS. The service fee is one flat fee for the return (see the table below), and the IRS returns a single stamped Schedule 1 for the full roster once it accepts the return.

Mid-year additions, sales, suspensions

Trucks acquired during the tax year file on a separate amended 2290 with the month-of-first-use noted; HVUT is prorated automatically. Trucks sold or destroyed mid-year are eligible for a Form 8849 Schedule 6 credit refund. Suspended vehicles (Category W, under 5,000 miles expected annual) file the 2290 but owe $0. Read the suspended vehicles walkthrough for the math.

What's included in our service

  • Multi-vehicle Form 2290 prepared by a licensed tax preparer
  • IRS e-file; stamped Schedule 1 emailed once the IRS accepts
  • VIN corrections and amendments: +$45 per return
  • Form 8849 Schedule 6 credit-refund preparation for sold/destroyed trucks
  • EFW or EFTPS payment guidance for the HVUT itself

How fast is it filed?

Your return is transmitted to the IRS once we have checked your return; your stamped Schedule 1 is emailed as soon as the IRS accepts it.

Pricing

A flat service fee per return, set by fleet size. The HVUT itself is paid to the IRS separately.

Service fee per return, by fleet size
Taxable vehicles on the returnFee per return
1 truck$115
2 trucks$149
3–24 trucks$195
25–100 trucks$295
101+ trucks$595

+$45 for amendments and VIN corrections. The HVUT itself is paid to the IRS separately. Re-filing guarantee

Start filing - From $115
IRS e-file, checked first
Stamped Schedule 1 by email
Multi-vehicle batches

Fleet 2290 questions

How does Form 2290 work for a multi-truck fleet?

You file one Form 2290 per EIN listing every taxable vehicle (gross weight 55,000+ lbs). The IRS returns one stamped Schedule 1 listing all VINs that were on the return. State DMVs accept the same Schedule 1 for IRP renewal across the entire fleet - you don't need a per-truck filing as long as all the trucks are under the same EIN.

What about trucks added or removed mid-year?

New trucks added during the tax year are filed on a separate 2290 with a "first-use" date in the month of acquisition; the tax is prorated by the IRS based on remaining months. Trucks sold or destroyed mid-year are eligible for a Form 8849 Schedule 6 credit refund. Suspended vehicles (under 5,000 miles expected, Category W) are filed but owe $0 in HVUT.

Can a fleet pay the HVUT in installments?

No. The HVUT is paid in a lump sum when Form 2290 is filed. Payment options are EFW (electronic funds withdrawal at filing), EFTPS (Electronic Federal Tax Payment System, set up in advance), check or money order mailed separately, or credit/debit card via the IRS-approved processors. The HVUT is paid to the IRS - our service fee (a flat fee per return, set by fleet size) is separate.

Other 2290 contexts

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